Customer Complaints Policy

Our Complaints Handling Policy

If you are dissatisfied with any part of our service, it is important that you let us know. By working out problems, we can make sure that we give you the best service possible.

How to raise a complaint:

First, either call or email Customer Services using the contact details provided on our website, under Contact Us. Alternatively, you can write to our Customer Service Department at:

Customer Services
Blackhawk Network (UK) Limited
PO BOX 1586 Westside, London Road
Hemel Hempstead, Hertfordshire
HP1 9SF
England

The opening times of our Customer Services centre and call charges are available on the Contact Us page, on the website.

Please make sure you provide us with, or include in your message, any information you think may be relevant to your complaint, including but not limited to:

  • Your name and telephone numbers, including international and or local dialling codes
  • Your email address, if you have one
  • A clear description of your complaint
  • Details of what you would like us to do to put it right
  • The Card Number (the 19 digit number found on the back of your card, above the barcode)
  • How you came into possession of the card

What happens next:

As soon as we are made aware of your complaint, we will send you a formal written acknowledgement that we have received your complaint and are looking into it. We will ensure that you are kept informed, thereafter, of our progress to resolve your complaint in a timely and satisfactorily manner. We will investigate any complaint received promptly, fairly, consistently, competently, diligently and impartially.

We endeavour to resolve any complaints received by the end of the following business day, or, if we are unable to do so, at least by the end of the 15th business day following receipt of your complaint. If there are any delays in resolving your complaint by the end of the next business day, we will advise you of such as soon as possible.

In exceptional circumstances, due to reasons outside our control, we may not be able to resolve your complaint within 15 business days. If this is the case, we will advise you of such as soon as possible, together with an alternative delivery date. If we are unable to resolve your complaint within 35 business days of receipt, we will advise you of this in writing too and advise you of your right to refer your complaint to the Financial Ombudsman Services (FOS).

Please note that, in the event a complaint develops over the course of resolving a general enquiry, we will treat the date on which you informed us that you wish to make a complaint, in regards to the progress on or the outcome of that query, as the date the complaint was received.

Unless we have resolved, and you have accepted this resolution, within 3 business days, once you have accepted our resolution, or once we have provided you our final position (in case we cannot successfully resolve your complaint), we will send you our final response in writing; detailing the nature of your complaint, the measures taken to resolve the complaint and your acceptance thereof. In this response, we will also advise you of your right to pursue the issue further, in case we have been unable to resolve your complaint, and of your right to refer your complaint to the FOS; see below under Still unhappy?

If your complaint was resolved within 3 business days, we will send you a generic summary resolution notification. This notification will advise you that we have received and addressed a complaint made by you, stating your acceptance of its resolution and advising you of your right to still refer the case to the FOS in case you subsequently decided that you are not satisfied with our resolution.

If we receive your complaint outside the time limits for referral to the FOS (see second bullet point below), we are not obliged to review and resolve your complaint and will advise you of the position in regards to your complaint at that time in writing.

We will keep any complaints related correspondence and data for a period of at least 3 years, but no longer than 6 years since the last card associated to your card account has expired or has been cancelled.

If your complaint does not relate to the prepaid card or related card services itself, but for example relates to the party who provided you with the card, to the process through which you became in receipt of the card or to goods and services purchased with the card, we advise you to contact such party directly and for you to follow their complaints handling procedure.

Still unhappy?

Our aim is to resolve your complaint in a timely and satisfactory manner. If you feel however that we have not succeeded, we hope you would inform us of this first so that we can try to resolve the matter still.

If, however, you feel that we remain unable to help you, you have the right to refer your complaint to the FOS. The FOS will review your case objectively, ensuring that a fair and reasonable outcome can be reached without engaging civil courts.

Please note, that

  • there are some limitations on what the Financial Ombudsman Service can look into, and further information about this can be obtained from them directly
  • if the FOS has not received your complaint within 6 months after you have received our final response in writing, they will not normally be able to mediate on your behalf. In addition, the Ombudsman might not be able to consider your complaint if:

Any initial acknowledgement from us, upon receipt of your complaint, and our final resolution received in writing will always remind you under which circumstances you can / may refer your complaint to the FOS, within which time lines this must be done and how to contact the FOS (see below).